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EVENT RULES, TERMS & CONDITIONS​

TERMS & CONDITIONS FOR THE INTERNATIONAL ROAD RACING COMPETITION “BRAȘOV RUNNING FESTIVAL” 2022 – 2ND EDITION

DEFINITION 
“Brașov Running Festival” (BRF 2022) is a festival of running that aims to put the city of Brașov, Romania on the map of large-scale road running competitions on an international level.
We would like to present to the people of Brasov world-class athletes and their stories, valuable sports results obtained in Brasov, but also the many amateur running lovers from the country and abroad, who have always fascinated with their dedication to movement and sports, but also for promoting a healthy lifestyle.

A. DATE AND PLACE:

  • 24 – 25th of September 2022 in Brașov
  • Coresi neighborhood – on a loop course, with a course length of 3494 m. (See course map)

 

The course is measured and certified by WorldAthletics, (WA ROU BRASOV 10 K), an essential condition for the validation of the results achieved in the competition.
The finish line will be common for all three events announced in the competition, but the start will be from different places and marked as below:
– 10K run – individual gate inscribed with the name of the race
– 5K run – individual gate inscribed with the name of the race
– 3K run- individual gate inscribed with the name of the race

The surface is covered with asphalt and the route is marked accordingly, based on the international norms for organizing road running competitions.
The races will run counterclockwise, in a circuit (depending on the length of the run), in the opposite direction of the cars driving direction.
The children’s running course is part of the main course for professional runners: children will run only on Zaharia Stancu Street, using both directions, the finish line is identical to the big finish line for professional athletes (see course map).
The competition warm-up area and secretary are located in the parking lot on the right side of the finish line, taking into account the direction of running. The Awards Ceremony will be held in the same place.

 

B. EVENT RACE CATEGORIES & SCHEDULE:

Saturday, 24th of September:
• Kids (Born 2015 – 2014 – 2013 – 2012) 800 m M & F
• Children (Born 2011 – 2010 – 2009) 1,200 m M & F
• Juniors (Born 2008 -2007 – 2006 – 2005) 3,000 m M & F

 

Sunday, 25th of September:
• Juniors (Born 2004-2003-2002-2001) 5,000 m. (5K) M & F
• Fun Race & Open 5K (2000+) 5,000 m. (5K) M & F
• Elite Race & Open 10K (2000+) 10,000m. (10K) M & F

 

C. RACE REGISTRATIONS

For the races on 24th of September 2022, the registrations are made in two stages:
1. in the first stage, registrations are made online only up to 14th of September 2022 at 23:59 for all the runs, on the competition website (www.brasovrun.ro), in the “Registrations” section;

 

2. In the second stage, registrations will be made on the spot, if there are still places available, in two sessions:
– the first session on the 23rd of September between 16:00 and 19:30 at the competition secretariat inside Expo Coresi, where the kits for those already registered online will be picked up.
– the second session on 24th of September between 09:00 and 12:00 at the competition secretariat inside Expo Coresi, where the kits for those already registered online will be picked up.

 

For the runs on 25th of September 2022, the registrations are made in two stages:
1. in the first stage, registrations are made online only until 15th of September 2022 at 23:59 for all the races, on the competition website (www.brasovrun.ro), in the “Registrations” section;

 

BEWARE:
All competitors who will register online are asked to complete the best time obtained by them in the runs for which they wish to register. This specification is very useful for the organizers to size as real as possible, the number of participants in a run and the time required between the runs.

2. In the second stage, registrations will be made ONLY IF PLACES REMAIN AVAILABLE, on the spot in two sessions:
– the first session on 24th of September between 09:00 and 12:00 at the competition secretariat inside Expo Coresi, where the kits for those already registered online will be picked up.
– the second session on 24th of September between 16:00 and 19:30 at the competition secretariat inside Expo Coresi, where the kits for those already registered online will be picked up.

 

D. KIT COLLECTION FOR THE COMPETITORS

For the runs on Saturday, 24th of September 2022, the kit collection for the competitors will be done in two sessions:

  • The first session on 23rd of September on Friday, between 16:00 and 19:30, kit collection – for the runners registered in the competition will open, regardless of the stage in which they registered: online or on the spot.
  • The second session on 24th of September on Saturday, between 09:00 and 12:00, kit collection – for the runners registered for the competition will open, regardless of the stage in which they registered: online or on the spot.
  • After this hour, it will not be possible to register or collect a kit for any other runners.

 

For the runs on Sunday, 25th of September, the kit collection for the competitors will be done in two sessions:

  • The first session on 24th of September on Saturday, between 09:00 and 12:00, the kit collection for the runners registered for the competition will open, regardless of the stage in which they registered: online or on the spot.
  • The second session on 24th of September on Saturday, between 16:00 and 19:30, the kit collection – for the runners registered in the competition will open, regardless of the stage in which they registered: online or on the spot.
  • After this hour, it will not be possible to register or collect a kit for any other runners.

 

During the kit collection session, upon receipt of the contest kit, participants will sign statements on their own responsibility (see the form on the festival’s website) regarding: health status; the Covid-19 epidemiological form (according to the rules in force at that time); assuming the risk of an accident during the competition or outside the competition during the sporting event (failure to sign the declarations on one’s own responsibility leads to the impossibility of validation and non-participation in the competition).

Romanian professional athletes will present for validation: their proof of identification (legitimation) and half-yearly medical visa with the date valid at the time of the competition.

Proof of identification and medical visa can be made by: physical presentation of the identification card, by a picture on the phone with the required information or by a hard copy with the required information.

The competition kit for adults, seniors and amateurs includes:
• personalized t-shirt with the competition logo;
• personalized training bag;
• personalized contest number;
• chip for timing;
• participant medal;
• raffle ticket;
• products from the event partners;

The children’s competition kit includes:
• personalized t-shirt with the competition logo;
• non-personalized competition number;
• chip for timing;
• products from the event partners;

 

The competition kit for juniors includes:
• personalized t-shirt with the competition logo;
• non-personalized competition number;
• chip for timing;
• participant medal
• products from the event partners;

 

On the children’s kit collection session, they will receive a personalized T-shirt with the competition logo in the “children’s competition kit”, all children will have to put on the T-shirts before the start and run with them throughout the run.
Upon kit collection for the children, parents or tutors will have to sign: the declaration on their own responsibility regarding the health status of the children, the form regarding the epidemiological triage Covid-19 and assuming the risk of accident during the sporting event.

 

E. COMPETITION FEES AND CONTRIBUTIONS

All athletes and participants who will register ONLINE and participate in the run on 24th and 25th of September 2022, will submit an amount corresponding to the age category and the test in which they decided to participate, an amount that represents the registration for the contest and the receipt of the kit for the contest “(presented in the section “Kit collection for the competitors”) as follows:

 

1. From 3rd of January 2022 – until 30th of April 2022
Kids & Children 30 RON
Juniors (Born 2008 -2007 – 2006 – 2005) 50 RON
Juniors (Born 2004-2003-2002-2001) 100 RON
Seniors 125 RON

 

2. From 1st of May 2022 – until 14th of September
Kids & Children 30 RON
Juniors (Born 2008 -2007 – 2006 – 2005) 50 RON

 

3. From 1st of May 2022 – until 15th of September
Juniors (Born 2004-2003-2002-2001) 125 RON
Seniors 170 RON

 

4. On-site registration (within available places)
Children 40 RON
Juniors (Born 2008 -2007 – 2006 – 2005) 70 RON
Juniors (Born 2004-2003-2002-2001) 170 RON
Seniors 220 RON

 

F. COMPETITION SCHEDULE

BRAȘOV RUNNING FESTIVAL SCHEDULE
24th of September 2022 (Saturday)

h. 09:30 – 19:00 “Expo Brașov Running Festival”
h. 10:30 – 12:00 Sports seminar

 

CONTEST SCHEDULE
h 15:00 – Call of the competitors for the first race
h 15:30 – start kids race (Born 2015 – 2014 – 2013 – 2012) – Girls 800 m F.
h. 15:50 – start kids race (Born 2015 – 2014 – 2013 – 2012) – Boys 800 m B.
h 16:10 – start of children race (Born 2011 – 2010 – 2009) – Girls 1,200 m F.
h. 16:30 – start of children race (Born 2011 – 2010 – 2009) – Boys 1,200 m B.
h. 16:50 – start of the nutrition contest “Let’s eat healthy”
h. 16:30 – the call of the competitors for the 3,000 m race
h. 17:00 – start of juniors (Born 2008 -2007 – 2006 – 2005) – Girls 3,000 m F.
h. 17:30 – start of juniors (Born 2008 -2007 – 2006 – 2005)- Boys 3,000 m B.
h 18:15 – Prize ceremony
h 19:00 – Closing of day 1

 

25th of September 2022 (Sunday)

h 08:30 – Call of the competitors for the first run
h 09:00 – start of the juniors race (Born 2004-2003-2002-2001) (ELITE) 5,000 m B + F
h 09:45 – start of the Fun Race & Elite 5k (OPEN) 5 000 m B + F
h 10:40 – start of 10K Elite Race 10 000 m B + F
h 11:40 – start of 10K OPEN Race 10 000 m B + F
h 12:50 – Prize ceremony
h 13:30 – Closing of day 2.

 

G. START AND FINISH LINE OF PARTICIPANTS

  • The call of the athletes before each event will be made in the parking lot next to the arrival, on Camil Petrescu Street, a place intended to prepare the athletes for the warm-up, prize ceremony and secretariat of the competition.
  • The call is made 30 minutes before the start of each run, according to the schedule of these Regulations, except for the elite race athletes (call for the elite athletes will be made 15 mins prior to race start).
  • The warm-up of the competitors can be done on Camil Petrescu Street, on the direction of the street, which is not intended for competition running.

For the start of the runs of all races it is necessary to travel to the starting place;
This trip will be made together with the trial referees, after the call.

 

H. PRIZE MONEY:
The organizers provide prize money for the following categories and places obtained at the runs held at the “Brasov Running Festival” by athletes who finished the race, as follows:

10 K (10,000 m) Senior Elite Run
                  Male            Female
1st place. 5,000 USD 5,000 USD
2nd place. 2500 USD 2500 USD
3rd place. 2000 USD 2000 USD
4th place. 1700 USD 1700 USD
5th place. 1500 USD 1500 USD
6th place 1200 USD 1200 USD
7th place 1000 USD 1000 USD
8th place 800 USD 800 USD

IMPORTANT:

  • The value of prize money presented in these Terms & Conditions for the event and category: 10 K (10,000 m) Elite Seniors represent net amounts. (In addition to the displayed amount, the organizer pays the related taxes according to the financial norms of the Romanian legislation and the contribution to the World Athletics anti-doping fund – 1.5%).
  • Prizes for the 10,000 m (10K) event will be paid within a maximum of 60 days of receiving the results of the anti-doping control performed after the competition, according to World Athletics rules, the athletes receiving symbolic checks with the prize money during the award ceremony.
  • The first 3 ranked and awarded athletes (M + F) will receive medals, and the first 8 awarded athletes will also receive diplomas.

Elite 5K (5,000 m) Race
                 Male            Female
1st place 2500 RON 2500 RON
2nd place. 2000 RON 2000 RON
3rd place 1500 RON 1500 RON
4th place 1200 RON 1200 RON
5th place 1000 RON 1000 RON
6th place 800 RON 800 RON
T7th place 600 RON 600 RON
8th place 500 RON 500 RON

IMPORTANT:

  • The value of the prize money presented in these Terms & Conditions for the runs and category: 5 K (5,000 m) senior juniors Elite represents Gross amounts. (From the displayed amount, the related taxes are paid, according to the financial norms of the Romanian legislation).
  • Prizes for the 5 K (5,000 m) event will be paid within a maximum of 60 days of receiving the results of the anti-doping control performed after the competition, according to World Athletics rules, the athletes receiving symbolic checks with the amount awarded during the award ceremony.
  • The first 3 ranked and awarded athletes in each category (M + F) will receive medals, and the first 8 awarded athletes will also receive diplomas.

Elite junior 3K (3,000m) junior event
                  Male          Female
1st place 1500 RON 1500 RON
2nd place 1200 RON 1200 RON
3rd place 3 900 RON 900 RON
4th place 4 700 RON 700 RON
5th place 5 600 RON 600 RON
6th place 6 500 RON 500 RON
7th place 7 400 RON 400 RON
8th place 8 300 RON 300 RON

IMPORTANT:

  • The value of prize money presented in these Terms & Conditions for the run and category: 3 K (3,000 m) Elite juniors represent gross amounts. (From the displayed amount, the related taxes are paid, according to the financial norms of the Romanian legislation).
  • The prizes for the 3 K test (3,000 m) will be paid immediately after the completion of the award ceremony.
  • The first 3 ranked and awarded athletes in each category (M + F) will receive medals, and the first 8 awarded athletes will also receive diplomas.

    10 K (10 000) TOP ROMANIA
    (top 5 Romanian runners: Elite + Open)
                    Male          Female
    1st place 2000 RON 2000 RON
    2nd place. 1500 RON 1500 RON
    3rd place 3 1200 RON 1200 RON
    4th place 4 900 RON 900 RON
    5th place 5 600 RON 600 RON

IMPORTANT:

  • The value of the prize money presented in this Terms & Conditions for the run and category: 10 K (10,000 m) TOP ROMANIA Elite + Open is represented by gross amounts. (From the displayed amount, the related taxes are paid, according to the financial norms of the Romanian legislation).
  • Prizes of the 10 K race (10,000 m) TOP ROMANIA will be paid immediately after the end of the award ceremony.
  • The first 3 ranked and awarded athletes in each category (M + F) will receive medals, and the first 5 awarded athletes will also receive diplomas.
  • Attention, the prizes are not cumulative, any Romanian athlete who will rank in the first 8 positions in the 10k elite race, will receive the prize related to that ranking (value higher than the 1st place in this category).

 

CHILDREN’S AWARDS
1200 m Race – CHILDREN (bron 2009-2010-2011) M + F

The first 10 children (M + F) who arrived according to the competition ranking will be awarded with the following products:
• 1st place – children’s bicycle;
• 2nd place – tricycle for children;
• 3rd place – skateboard;
• for the 4th – 10th places, prizes will be offered in the category of sporting goods (such as: table tennis paddles, badminton paddles, balls for different games)

 800 m Race- KIDS (born 2012-2013-2014-2015) M + F
The first 10 children (M + F) who arrived according to the competition ranking will be awarded with the following products:
• 1st place – children’s bicycle;
• 2nd place -tricycle for children;
• 3rd place – skateboard;
• for the 4th – 10th places, prizes will be offered in the category of sporting goods (such as: table tennis paddles, badminton paddles, balls for different games.

All winning children (the top 10 in each category of children – 4 categories) will receive a participant medal and a diploma for their place in the competition.
All the awarded children (the first 10 arrivals in each category of children – 4 categories) will also receive an individual prize of 100 LEI (in net amount) during the award ceremony.

 

For the first time, the organizers of the “Brașov Running Festival” bring to the attention of all competitors, the participation in the drawing of substantial prizes from the raffle: “Run and see the World” as follows:

  • 1st prize: A Car
  • 2nd prize: an altitude training course with professional athletes (7 days accommodation + meals for 2 people) in Kenya.
  • 3rd prize: Two trips to Europe for famous road races (Each prize is a trip for 2 people – 2 days accommodation and meals + competition fee)
  • 4th prize: Two tickets “Brașov Running Festival FAN” 2023 (one ticket: 2 people, accommodation, meals, V.I.P. access and pleasant surprises for the free time spent at the festival)
  • 5th prize: 10 prizes X 1 Kit for free participation in the “Brașov Running Festival” 2023 edition.

 

IMPORTANT:
– All competitors who pay the participation kit: elite juniors, 5k and 10k elite and open amateur runners receive a raffle ticket.
– All validated participants in the children’s runs can purchase the raffle ticket with a two-thirds discount on the full value of the ticket (10 ron a ticket).
– All validated participants in the junior trials can purchase the raffle ticket with a reduction of half of the total value of the ticket (15 ron a ticket).
– All participants who are not competitors, but are spectators, supporters of the competitors, members of the competitors’ families or lovers of running, show and movement can buy a raffle ticket with 30 lei a ticket, exclusively at EXPO Brașov Running Festival.
– Details and rules for the raffle will be published in due course on the competition website.

 

I. PRIZE CEREMONY

The prize ceremony will take place according to the schedule of these Terms & Conditions, on the plateau in the parking lot located at the entrance on Camil Petrescu Street from 13 Decembrie Street, on the right side.
The order of the ceremonies will be based on the start time of the races (see Contest Schedule).

 

J. PARTNER INSTITUTIONS

Brașov City Hall
Brașov County Athletics Association
Brașov County Directorate for Youth
Brașov High School with Sports Program
Brașov Municipality Police
Brașov Local Police
Brașov Autonomous Transport Authority
Brașov Ambulance Service
Brașov Gendarme Inspectorate